Administrative Assistant

Огляд

Central Project Management Agency (CPVA) is a governmental agency of Lithuania with more than 20 years of experience, an annual budget of EUR 15 billion, and a professional team of about 700 employees working in project management and public investments. CPVA manages projects and programmes, implements international development cooperation policies, and functions as Lithuania’s international development cooperation agency. Lithuania is a long-standing partner of Ukraine, and CPVA currently manages a portfolio of more than 20 projects funded by Lithuania, the European Union, and other donors, worth approximately EUR 320 million. To better coordinate its work in Ukraine, CPVA opened a branch office in Kyiv in 2025

Обов'язки

• oversight of daily office operations, office supplies, coordination with building management, and maintenance of a clean and fully functioning workspace
• administrative support to management and team members, including scheduling meetings, managing calendars, preparing documents, and handling correspondence
• assistance with the organization of internal team events, workshops, and client meetings
• management of incoming and outgoing official mail and packages
• delivery, submission, and retrieval of official documents, letters, and packages between the branch office, local post offices, and Ukrainian official entities
• maintenance of an accurate registry of incoming and outgoing official correspondence and tracking of institutional response deadlines
• coordination of business travel and accommodation for team members and visiting guests
• preparation of travel itineraries for travel within Ukraine and abroad
• research, comparison, and booking of transportation and accommodation in line with CPVA travel policies and budgets
• preparation of official travel orders and assistance with travel expense reports and invoices for Ukrainian and Lithuanian finance departments
• assistance to finance and HR departments with documentation, office expense tracking, and invoice processing
• maintenance of digital and physical filing systems and secure handling of confidential data
• translation of official documents, reports, presentations, and formal correspondence between English and Ukrainian when required
• consecutive interpretation during internal meetings, calls, and meetings with international guests and partners when required
• assistance with project registration
• participation in CPVA project implementation activities as needed

Вимоги

• minimum 3 years of experience in an administrative, secretarial, or office support role
• Bachelor’s degree in Business Administration, Communications, Languages, or a related field, or equivalent practical experience
• fluency in Ukrainian and English, both written and spoken
• proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• proficiency in Google Workspace
• strong organizational and time-management skills
• strong interpersonal and communication skills
• problem-solving mindset and high attention to detail
• ability to work independently and as part of a team
• experience in an international company or branch office will be an advantage

Умови

• meaningful work and the opportunity to contribute to reconstruction projects in Ukraine
• organizational culture based on respect, trust, and shared values
• opportunities for professional development and career advancement within the CPVA network
• competitive salary depending on experience and competencies
• bonuses for increased workload, long service within CPVA/Affiliate, and successful candidate referrals
• allowances in case of accidents
• modern office in the centre of Kyiv
• supportive, friendly, and professional team
• possibility of partial remote work
• paid vacation, sick leave, and additional days off
• support for physical and emotional well-being