Administrative & Operations Coordinator

Огляд

The employer is an international non-governmental organization registered in Lithuania that works to strengthen democratic resilience, support communities, and counter authoritarianism. The organization brings together experts and civic leaders to conduct research, advocacy, and civic education initiatives. Its work focuses on promoting responsible leadership, strengthening community initiatives, and building public trust. The organization implements systematic program activities with the support of international donors and partners.

Обов'язки

Administrative support

• preparation, management and archiving of organisational documentation (contracts, annexes, acts, timesheets, internal policies)
• maintenance of structured and up-to-date digital filing systems
• calendar management, support in organising team calls and follow-up actions

Operations & process coordination

• maintenance of operational trackers, spreadsheets and databases
• support in development and maintenance of CRM systems and internal data structures
• identification of process gaps and proposal of improvements to optimise workflows
• coordination of operational tasks (procurement, document templates, process updates)

Financial & documentation support

• collection and organisation of financial supporting documents (invoices, receipts)
• preparation of timesheets, reimbursement forms, and administrative components of financial reports
• communication with accountant or financial manager to ensure timely submission of documentation

Support for event and logistics coordination

• support of logistics for trainings, team meetings, events and travel
• communication with participants, venues and service providers
• preparation of event-related documentation and checklists

Вимоги

• 1–3 years of experience in administration, operations, coordination or similar roles
• interest or experience in implementing operational systems (workflow, CRM, document management)
• understanding of procurement, contracting, budgeting or donor procedures will be an advantage
• strong organisational skills, structured thinking, attention to detail, proactive mindset
• ability to work in English at B2 level or higher (written and spoken)

Умови

• competitive compensation aligned with experience (starting from €1 500/month)
• full-time position with flexible geographic work format
• professional development opportunities (corporate learning, trainings, English courses, psychological support)