Administrative Assistant UPD: vacancy is closed

Огляд

The European Union Anti-Corruption Initiative in Ukraine (EUACI) is the biggest European Union (EU) support program in anti-corruption in Ukraine, co-funded and implemented by the Ministry of Foreign Affairs of Denmark on behalf of the EU.

Обов'язки

• carry out the office’s day-to-day administrative requirements, including (but not limited to) liaising on various programme activities with all staff
• managing the office mailbox, including distribution of post and ensure deadlines are kept
• work with program staff to coordinate work activities, meet deadlines and provide support where needed
• responsible for archiving, including maintenance of filing structure, case creations and assistance to colleagues. Super user/Focal point for P360
• assist in the orientation of new staff and consultants
• assist with translation and interpretation related to the program
• taking Minutes - internal and external meetings
• assist in arranging travels and hotel bookings for staff and third parties
• provide ad hoc support as to translation and interpretation (Ukrainian-English)
• carry out the function of Personal Assistant (PA) for the Head of Unit
• perform other duties as requested by the Management Team and/or the Head of Administration

Вимоги

• undergraduate degree in law, international relations, social sciences, public administration or another similar field is required
• 3 - 5 years of professional experience, ideally in a program support function preferably within international settings
• excellent written and verbal communication skills
• good knowledge of Microsoft Word, Excel, PowerPoint etc.
• a self-starter, able to identify improvements to working practice, make recommendations and implement changes
• service-minded and helpful. Excellent interpersonal skills and ability to work constructively with all staff
• proven ability to see through tasks, set and deliver results
• ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit
• keen sense of ethics, integrity, and credibility
• fluency in Ukrainian and English is required

Умови

• work in The EUACI office in Kyiv
• full-time position
• a salary according to qualifications and embassy staff policy
• performance bonus, health insurance and five weeks of paid holidays