Administrative Assistant

Огляд

The Recovery and Reform Delivery Office (RDO) of the Cabinet of Ministers of Ukraine is a group of Ukrainian professionals (non-civil servants) funded temporarily through the Ukraine Recovery and Reform Architecture Programme (URA) that provides targeted technical support and assists the Cabinet of Ministers of Ukraine in the design and implementation of priority reforms.

Обов'язки

• daily administrative and organizational tasks to ensure efficient operation of the RDO
• preparation of meeting materials, recording and distributing minutes to stakeholders
• processing and organizing correspondence and office files (physical and virtual)
• ensuring communication with internal stakeholders
• contributions to regular donor reports in the required format
• translation support (Ukrainian-English and English-Ukrainian)
• drafting internal documents and coordinating with the Executive Director and stakeholders
• travel arrangements for RDO business trips
• assistance with procurement of goods and services for the office
• preparation of draft presentations and spreadsheets
• support for recruitment and onboarding of new consultants
• assistance in organizing meetings and events, including those related to the Ukraine Donor Platform and recovery efforts
• ad-hoc tasks upon request of the Executive Director

Вимоги

• bachelor’s degree (master’s degree is an advantage)
• fluency in Ukrainian and English
• solid verbal and written communication skills
• proficiency in digital tools (e.g., MS Office Suite, Google Workspace)
• at least 5 years of general professional experience, including a minimum of 1 year in roles relevant to administrative support, project management, or event organization
• experience in communication facilitation, scheduling, and information management
• knowledge of office and communication practices and procedures
• understanding of Ukraine’s reform and recovery agenda
• strong planning and team management skills

Умови

• work in Kyiv, Ukraine
• only Ukrainian nationals are eligible to apply
• this consultancy assignment has an estimated duration till August 2025
• civil servants are eligible only if at least 6 months have passed since leaving public service
• selection includes a written test and interview