Administrative Officer

Огляд

Vacancy involves working within a program with the overall goal of improving Public Finance Management in Ukraine (PFM), which will ultimately enhance the delivery of public services and the business climate. This support program is funded by the EU, including contributions from Central Project Management Agency (СPMA) and other partners. Specific goals of program are to support relevant national institutions in the improvement of budget preparation, implementation and control; support the further development of a modern, efficient and fair revenue collection system and relevant PFM institutions in the enhancement of their organizational capacities.

Обов'язки

• drafting written materials in Ukrainian or English languages
• supporting Team Leader and office team in organisational, logistical and technical matters (with organising conferences, training sessions, workshops, meetings, expert missions and study visits of experts)
• developing and maintaining close working contacts with Ukrainian officials involved in the Project, the Project’s component leaders (international and national), the CPMA Project Team based in Vilnius and the visiting short-term experts
• helping or arranging contacts or meetings, attending meetings and drafting, disseminating minutes
• supporting the Short Term Experts (STE) in organisational and technical matters, including assistance to solve travel, accommodation and other related issues
• contributing to social media, online presence and other visibility activities if required and in coordination with the Project Communication & visibility / knowledge management officer and/or Service Provider
• interpret during conferences, workshops, meeting and seminars or other oral conversations from Ukrainian to English and vice versa
• conduct the proofreading of the documents translated into the Ukrainian language
• assist Team Leader and office team and the STE in relation to language issues
• assist Team Leader and office team and interpreter-translator(s) in identifying, contracting and monitoring commercial translation and interpretation services
• ensure compliance with the CPMA procurement procedures when ordering the office supplies, event organising services
• maintain finance records and process invoices in liaison with the CPMA Finance Officer
• assembling the Project claims for audits
• providing services in compliance with the office safety rules

Умови

• work in Kyiv, Ukraine (including regional coverage if need be)