HR Administrator

Огляд

Tulip Tech is a Dutch manufacturer of high-performance batteries for drones. Their technology enables UAVs to fly 30–100% longer than with standard batteries, an innovation that has already proven to be a game changer on the battlefield. Today, Tulip Tech's batteries are used by a wide range of Ukrainian military units as well as leading UAV companies.

The company is rapidly scaling, with active operations in Ukraine, the Netherlands, across Europe, and the United States. Tulip Tech is on a mission to strengthen European security by extending the flight time of UAVs and supporting Ukraine's fight for independence.

To support Kyiv office, they are looking for an organised and proactive HR Administrator who will be a reliable backbone for the team and leadership.

Обов'язки

• general office administration and day-to-day operational support
• managing incoming and outgoing correspondence and email communications
• processing, reviewing, and tracking invoices and other financial documents in coordination with the finance team
• maintaining and coordinating calendars, scheduling meetings and appointments
• organising business travel: booking flights, accommodation, and preparing itineraries for the team
• coordinating and providing logistical support for company events, internal meetings, and external engagements
• supporting HR processes: organising onboarding for new team members, maintaining personnel records, drafting contracts, and liaising with the team
• preparing reports, presentations, and internal documentation as requested by management
• liaising with service providers and supporting office infrastructure
• reporting directly to the Head of the Ukraine office and providing administrative support across the team

Вимоги

• fluency in Ukrainian and English, both written and spoken, is required
• at least 1 year of experience in an administrative role (office manager, assistant, administrator, or similar)
• excellent organisational skills and ability to manage multiple priorities effectively
• strong attention to detail and a high sense of personal accountability
• confident use of Google Workspace (Gmail, Calendar, Drive, Docs) and MS Office
• proactive attitude and ability to work independently in a fast-paced environment
• ability to handle confidential information with discretion
• experience handling invoices or basic financial documents is an advantage
• experience in HR administration is an advantage

Умови

• the opportunity to work in a team making a real contribution to Ukraine's security
• direct collaboration with an international team and company leadership
• a high level of responsibility and autonomy
• the opportunity to grow with an ambitious company in the defence tech sector
• full-time work from our office in Kyiv
• competitive compensation in line with experience and qualifications