CEO Assistant

Огляд

The company is a British–Ukrainian air defence tech firm developing distributed systems for use across the frontline.

The team is currently seeking a Personal Assistant to the CEO to provide high-trust, high-quality executive support. The role focuses on calendar management, communications, logistics, and operational coordination, ensuring the CEO’s time and attention are used effectively.

Обов'язки

Calendar & Meetings

• manage and prioritize the CEO’s calendar
• schedule meetings and calls with appropriate context and preparation
• determine when matters should be handled asynchronously
• prepare background materials ahead of meetings
• capture action points and ensure timely follow-ups
• proactively identify relevant contacts and propose outreach

Email & Communications

• draft and manage professional correspondence on behalf of the CEO, including
• requests for information and documentation
• coordination of data rooms and materials
• thank-you notes and post-meeting follow-ups
• periodic updates to investors, partners, and guests (in English)
• track responses and close communication loops

Travel & Logistics

• coordinate domestic and international travel for the CEO and team
• book transport, accommodation, and transfers
• prepare itineraries and logistical details
• handle expense tracking and reimbursements

Administrative & Office Operations

• ensure smooth day-to-day office operations and coordination with service providers
• manage office access, keys, and basic security permissions
• act as a point of contact for landlords, couriers, and external vendors
• support onboarding by coordinating workspace and equipment readiness
• assist with internal events and team activities

Вимоги

• excellent written and spoken English
• strong organizational and prioritization skills
• sound judgment and ability to act autonomously
• high level of discretion and reliability
• comfort operating in a dynamic, high-responsibility environment
• experience supporting a CEO or senior executive preferred
• experience with international scheduling and travel preferred
• confidence drafting professional correspondence independently preferred

Умови

• full-time position
• hybrid work format
• on-site work in Kyiv