Grants and Subcontracts Assistant

Огляд

Chemonics is an international development consulting firm founded in 1975 that implements International Technical Assistance Projects. The vacancy involves work in the USAID Transformation Communications Activity.

Обов'язки

• assist grants and subcontracts specialists and manager on all aspects of the competition, evaluation, production, review, and management of grants and subcontracts
• assist during applications, approvals, implementation, and close-out processes per Chemonics Quality Management System, Grants Manual, and Subcontracts manual
• provide administrative support in preparation of RFA/RFP/RFQs and after final confirmation, post announcement packages on official websites
• manage solicitation and evaluation documentation and communications
• responsible for conducting pre-award risk assessments/due diligence and reference checks for various awardees
• ensures that proper documentation is prepared in a timely fashion. Assists with building strong partnership with awardees
• draft memorandum of negotiation, subcontracts, grant agreements, and other documents required for the subcontracting and grant-making lifecycles
• organize and maintain electronic and hard grants, subcontracts, and procurement files and databases, labeling, and ensure that all files are timely and completely uploaded to SharePoint
• assist in submission of payment requests to Finance team, making sure that documentation, and disbursements under the project are in line with USAID and Chemonics procedures, and all supporting documents are attached to the payment requests
• as necessary, lead small procurement efforts. Ensure that disbursements are up-to-date and in-kind procurements are delivered to grantees
• provide support to the grants and subcontracts manager in managing grants and subcontracts during the implementation phase, collecting reports and following up questions from beneficiaries
• perform other duties as assigned
• translate documents into English and Ukrainian
• contribute to the preparation of periodic reports to client on progress towards project results
• other duties as assigned by the Grants and Subcontracts Manager or other TCA leadership

Вимоги

• energy, positivity, and strong willingness to learn while making a positive impact, required
• university degree, preferably in business administration, international relations, social sciences, communications, finance, or related field
• demonstrated ability to work productively within a team
• excellent administrative, organizational, and multi-tasking skills
• outstanding attention to detail and analytical skills
• excellent interpersonal and communications skills, with demonstrated ability to communicate effectively in a cross-cultural environment. Strong computer skills including knowledge of Microsoft Excel, Word, and Office applications
• ability to effectively communicate verbally and in written form in Ukrainian, and English. Outstanding written and spoken English skills are desired
• 2 years of relevant working experience in grants/subcontracts and/or procurement is preferred. Other experience working in an office is also applicable
• previous professional experience with international donor programs, particularly USAID preferred, but not required

Умови

• work in Ukraine, preference to candidates in Kyiv
• long-term estimated period of performance