Operations Assistant

Огляд

Chemonics is an international development consulting firm founded in 1975 that implements International Technical Assistance Projects. The vacancy involves work in the USAID Transformation Communications Activity.

Обов'язки

• ensure smooth office functioning by procuring office supplies, greeting, and assisting visitors, and helping organize meetings and events
• support the project’s administrative and operational procurement efforts, with ad-hoc support to technical procurements
• draft project procurement documents including solicitations, negotiation memos, and other applicable procurement documents. Сonduct basic procurements independently
• maintain operational and administrative tracking systems, including office inventory tracker
• assist with processing operational payments
• maintain clear and concise procurement and operations files that document project compliance with USAID rules and regulations, Chemonics policies and procedures, as well as local or US government rules that affect the procurement process
• assist the local and international staff and consultants traveling to and within Ukraine in arranging travel/transportation and make hotel and flight reservations for all TCA project-related travel
• coordinate the logistics for project events, including conferences, workshops, and trainings
• substitute and perform duties of Finance and Administrative Assistance, Operations Coordinator, in their absence
• arrange translation and other services for project staff and events
• coordinate administrative documentation, including vendor and subcontractor documentation
• assist with finance and/or HR related tasks as requested
• assist with security and safety monitoring and implementation as requested
• taking a team approach, cooperate and coordinate with project staff to ensure integration of efforts to ensure achievement of project results
• perform other duties as required or assigned

Вимоги

• university degree in business administration, finance, or related field required
• at least 1 year of relevant office administration, bookkeeping, financial management, and/or accounting experience required, with preference for USAID funded administrative experience
• demonstrated knowledge of all aspects of office administration, procurement procedures and knowledge of basic accounting is required
• ability to work independently with minimal supervision, to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good judgment that reflects positively on the TCA program
• ability to effectively use computer software. Demonstrated high proficiency with Excel spreadsheet applications is also a requirement
• fluent Ukrainian required and fluent English strongly preferred

Умови

• work in Kyiv
• long-term estimated period of performance