Chief Accountant

Огляд

The USAID Mission to Ukraine is responsible for the development, implementation and oversight of USAID-funded programs operating throughout Ukraine. USAID development assistance promotes Ukraine’s transition to a democratic, prosperous, stable, healthy country united in its European aspirations.

This position is located in the USAID Kyiv Regional Office of Financial Management (OFM) of the USAID Mission to Ukraine (USAID/Ukraine). Reports directly to the Controller and oversees program and operational expense budgeting, accounting, payments, reporting, internal controls, and the development and implementation of procedures in USAID/Ukraine and client missions of USAIDs/Moldova. Directly and indirectly supervises and is responsible for the career development of six staff. The Chief Accountant is involved in policy revision and the implementation of financial management improvements on behalf of USAID/Ukraine and its client Mission.

Обов'язки

1. Management of Financial Operations: 50%

• is responsible for the financial management of USAID/Ukraine and its client mission, comprising an annual operating year budget (OYB) more than $215 million and a pipeline of $249 million. Manages disbursements of approximately $174 million per year
• supervises Accounts Payable and the voucher examination for all payments to vendors of USAID/Ukraine and client mission. Oversees the sub-cashier operations
• analyzes the Missions’ and outside clients’ needs for financial information to ensure proper and sufficient reporting. Provides reports and financial management support and advice to all levels
• ensures that accounting practices comply with US Government rules and regulations, applicable accounting standards and good business management practices
• maintains a comprehensive accounting system for operating and program expenses, advances, payables, non-expendable property, collections, and budget allowance limitations. Provides funds availability approval for a variety of obligating documents
• monitors performance, documentation, and assesses quarterly reviews of the validity of all obligations in accordance with Section 1311 of the Supplemental Appropriation Act. In addition to ensuring a robust process in determining the validity of recorded obligations and commitments, clears proposals to de-obligate/de-commit funds in order to achieve best use of USAID resources, including reallocation of residual resources.
• oversees the development of quarterly accrued expenditures for operational expense (OE) funded and Program Support operating obligations and provides guidance to USAID/Ukraine and client Mission team members, in developing accrued expenditures
• conducts the Mission’s annual internal control assessment in accordance with the Federal Manager’s Financial Integrity Act (FMFIA) for the financial operations and ensures implementation of corrective actions
• reviews, evaluates, updates, develops and ensures implementation and monitoring of the financial management procedures, policies, and internal controls/segregation of duties, clarification of ambiguous policy points, roles, and authorities and responsibilities for all functional areas of financial management of USAID/Ukraine and Missions served, including developing flow charts, procedural narratives, written instructions/guidance, and draft mission orders
• responds to emergency requests, resolves problems and issues, and is authorized to make decisions relating to the integrity of financial operations and reporting

2. Budget and International Cooperative Administrative Support Services (ICASS) Management: 20%

• oversees the development of the Missions’ operational expense (OE) and program administrative support budgets using the Agency’s Budget tool. Ensures all budgets are in compliance with the Agency’s forward funding policy. Oversees the financial execution of the Missions’ budgets in relation to actual expenditures and forecasts deficiencies and excesses of budgeted funds
• monitors, analyzes, and evaluates general services functions (including leasing, facilities maintenance, real and personal property management, customs/shipping, and motor pool) provided to the Mission through International Cooperative Administrative Support Services (ICASS); ensuring that the type, level, and charges for services conform to support agreements and USAID regulations. Collaborates closely with the Department of State (DOS), and other Agency management personnel to ensure efficient shared services implementation

3. Supervision and Management of Financial Management Staff: 20%

• directly supervises: two Accountants – FSN-10; one Phoenix Data Coordinator – FSN-9; One Chief Voucher Examiner – FSN-9 and indirectly supervises two Voucher Examiners – FSN-8
• provides supervision and guidance to subordinates, ensuring that they fully understand and implement agency financial policies, and applicable laws and regulations
• is responsible for creating and implementing career development and training plans; quality control, and consistency among staff performance
• conducts formal and informal training sessions on accounting, internal controls and accounts payable concepts for Ukraine and client missions
• provides coaching and mentoring to staff
• is responsible for long-term strategic planning of objectives for supervised staff, as well as interviewing potential employees
• is responsible for planning, organizing and scheduling work of subordinates. Prepares performance plans for subordinates, evaluates their performance, and provides career counseling when necessary
• is accountable for the work result of supervised employees and is responsible for ensuring compliance with USAID accounting, budgeting and systems policies and procedures - including quality control, consistency of performance, and integrity of financial transactions and reporting
• plans and implements financial management support (temporary duty or virtual) to and from the client missions served to ensure proper coverage, on-the-job training, provision of guidance, evaluation and assessment of financial operations and recommends improvements to operations and systems

4. Account Balance Reconciliation and Reporting: 10%

• oversees the verification and reconciliation all account balances reported at month end by various US Disbursing Offices (USDO) and Cash Reconciliation Tool (CART) reports with those maintained in Phoenix and submits the SF224 and SF 1221 reports
• supervises the timely and accurate accounting and reporting of all obligations, commitments and disbursements for USAID/Ukraine and client Missions, and also oversees reporting to USAID/Washington including all data calls
• reviews Phoenix reports for data integrity and liaises with accountants for corrective and/or follow up actions as appropriate

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

Вимоги

• education: university graduate degree (at least 4 full years) in accounting, finance, economics or business administration is required
• work experience: minimum of 5 years progressively responsible professional experience in accounting, auditing or financially oriented business management is required
• language proficiency: fluent in English and fluent in Ukrainian
• comprehensive and thorough knowledge of U.S., Ukrainian and client Missions’ professional accounting principles, standards, theories, practices, procedures, and terminology
• in-depth knowledge of the US Government accounting policies, procedures and reporting requirements, Accounting System policies and procedures, familiarity with other relevant US Government Agencies (including US Treasury) policies and regulations, contracting regulations and, requirements and conventions for US Government financial and accounting systems
• advanced level of supervisory, managerial, analytical and decision-making skills to lead and provide services to a wide range of clients (technical teams & client Missions)
• carries out assigned duties effectively and independently and must have ability to provide formal and informal training
• advanced leadership, management and supervisory skills are required
• be able to create and conceptualize innovative solutions to increase efficiency, improve customer service and meet changing work demands
• advanced ability to work under high pressure with tight deadlines
• advanced interpersonal and communication skills and be able to communicate clearly and effectively with external and internal key officials
• advanced ability to work in a team environment with technical teams and client Missions is essential
• advanced skills using Windows standard application of Word, Excel, and PowerPoint is required
• advanced numerical and mathematical skills are required
• vacancy is open to Ukrainian Nationals (residency/Ukrainian work permit Required)

Умови

• full time (40 hours)
• work in Kyiv, Ukraine
• five-year period of performance with the possibility of extension
• market value: Basic Annual Rate (in U.S. Dollars): $56,283 - $73,162
• benefits:
  • health and life insurance coverage: provided under the Compensation Plan
  • Defined Contribution Plan: upon separation, a lump sum benefit equal to 12% of the basic salary earned for the duration worked under the appointment
• allowances (as applicable):
  • meal allowances: annual amount is $853 for employees working on a full-time basis
  • family allowances: the mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law
  • unique conditions of work allowances/benefits: 10% of Basic Rate. Additional information may be provided to the selected offeror at the time of the salary offer
• taxes: apply and are deductible as per the Ukrainian government regulations