Executive Assistant UPD: vacancy is closed

Огляд

Open Minds Institute (OMI) is a think & do tank fighting the impact of propaganda and cultivating open-mindedness to de-escalate geopolitical conflicts, with a current focus on Russo-Ukrainian war. OMI was established by a group of experts in the field of social and behavioral sciences, media, and IT. Recognizing the pervasive influence of Russian propaganda and disinformation over the past two decades, we decided to merge our knowledge and expertise to combat this issue. The Institute combines cutting-edge AI technologies with world-class analytical teams to delve into information threats, assess their influence, and formulate countermeasures.

Обов'язки

• daily administrative support to the CEO and top management team
• manage calendars, including scheduling and prioritizing appointments, maintaining the events calendar, sending reminders, etc.
• research and format information for both internal and external communication by drafting emails, creating presentations, and compiling reports, summaries, meeting minutes and spreadsheets
• project management activities, including planning, execution, and closing of projects
• assistance in tracking budgets and managing expenses for projects
• handle confidential documents ensuring their security
• arrange travel and accommodations for business trips

Вимоги

• proven experience as an Executive Assistant, Project Assistant, or in other relevant administrative support roles
• proficiency in Google Workspace and MS Office (knowledge of Notion would be an advantage)
• strong skills in creating presentations (PowerPoint, Google Slides, Canva, or similar tools)
• excellent written and verbal communication skills in English (Intermediate/B2+ level)
• strong organizational and planning skills in a fast-changing environment
• a keen attention to detail and problem-solving skills
• a willingness to embrace new challenges and learn quickly

Умови

• a collaborative and supportive team environment
• modern A+ class offices in Lviv and Kyiv
• flexible work arrangements, including adjustable hours, location, and remote/hybrid options
• competitive market salary
• generous vacation and leave policies
• opportunities for professional development within a multidisciplinary team, boasting experience from academia, journalism, IT, and intelligence sectors
• a work culture that values resourcefulness, proactivity, and independence, with a firm stance against micromanagement
• the opportunity to work face-to-face with world-leading experts in their fields, who are our partners and friends