Executive Assistant to the Сore Team

Огляд

Diia.City United is a business association of product technology companies. We collaborate to create a space where technology businesses from Ukraine will grow globally. Our community is made up of industry leaders such as Ajax, Genesis, MacPaw, Monobank, Netpeak, Roosh and other innovative technology companies.

Обов'язки

• comprehensive administrative support for the Core Team
• developing and maintaining task and meetings trakers, project schedules, ensure timely delivery of tasks and milestones, and prioritize tasks based on urgency and project timelines for the Core Team, the Core Team project status control and reporting
• help prepare presentations, briefs, and translations for internal and external events, draft and manage official correspondence in Ukrainian and English as well as meetings arrangements (e.g. to government bodies, embassies, international organizations)
• making interanal and external meetings notes, convert to and manage follow-up tasks, and assist in daily communications
• organization of meetings and events for the Strategic Council (regular and ad hoc sessions, strategic retreats, 1:1s)
• coordination of agenda preparation, materials distribution, logistics (online/offline), catering, and follow-ups
• documentation of meeting outcomes (discussions, votes, action points), preparation of concise and detailed summaries
• maintenance of a database of Council communications and initiatives between sessions
• tracking of task implementation status in collaboration with experts and stakeholders

Вимоги

• higher education
• at least an upper intermediate level of English and native Ukrainian
• excellent interpersonal communication skills
• minimum 3 years of experience as an executive assistant in professional services or nonprofit organizations, or project manager for a scaling startup
• proficient in computer tools (MS Word, Excel, PowerPoint, Zoom/Teams/Meet, Google, AI-assisted LLM programs)

Умови

• work in Kyiv (other possible)
• full-time employment
• possibility of business trips within the country, motivation letter, desired level of financial reward, portfolio