Finance and Operations Assistant UPD: vacancy is closed

Огляд

The position is part of the USAID Transformation Communications in Ukraine Project, a six-year effort to partner with the Government of Ukraine, the private sector, and civil society to increase the sustainability of Ukraine's democracy through innovative communications initiatives that engage Ukrainians in the conversation about the country's democratic transition and European integration.

Обов'язки

• ensure smooth office functioning by procuring office supplies, greeting, and assisting visitors, and helping organize meetings and events
• support the project’s administrative and operational procurement efforts, with ad-hoc support for technical procurement
• draft project procurement documents, including solicitations, negotiation memos, and other applicable procurement documents
• conduct basic procurement independently
• maintain operational and administrative tracking systems, including an office inventory tracker
• assist with processing operational payments
• maintain clear and concise procurement and operations files that document project
• compliance with USAID rules and regulations, Chemonics policies and procedures, as well as local or US government rules that affect the procurement process
• assist the local and international staff and consultants traveling to and within Ukraine in arranging travel/transportation and making hotel and flight reservations for all TCA project-related travel
• coordinate the logistics for project events, including conferences, workshops, and trainings
• substitute and perform the duties of Finance and Administrative Assistance, Operations Coordinator, in their absence
• arrange translation and other services for project staff and events
• coordinate administrative documentation, including vendor and subcontractor documentation
• assist with finance and/or HR-related tasks as requested
• assist with security and safety monitoring and implementation as requested
• taking a team approach, cooperate and coordinate with project staff to ensure the integration of efforts and the achievement of project results
• perform other duties as required or assigned

Вимоги

• university degree in business administration, finance, or related field
• at least 1 year of relevant office administration, bookkeeping, financial management, and/or accounting experience, with preference for USAID-funded administrative experience
• demonstrated knowledge of all aspects of office administration, procurement procedures, and basic accounting
• ability to work independently with minimal supervision, to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good judgment that reflects positively on the TCA program
• ability to effectively use computer software
• demonstrated high proficiency with Excel spreadsheet applications
• fluent Ukrainian or Russian is required, and fluent English is strongly preferred

Умови

• long-term position
• work in Kyiv