Financial and Administrative Assistant

Огляд

DW Akademie is Deutsche Welle's center for international media development, journalism training and knowledge transfer. DW's projects strengthen the human right to freedom of expression and independent decisions based on reliable facts and constructive dialogue.

Kyiv Hub is Deutsche Welle's representative office in Ukraine. The team includes reporters, editors, producers, camera operators and video editors. They report on political and social events in Ukraine in several languages, primarily in Ukrainian and English. With its video and text reports from Ukraine, Deutsche Welle reaches millions of people in Ukraine and around the world.

For the implementation of the projects, DW Akademie and Kyiv Hub are looking for a person with experience in working with international and/or grant-based organisations based in Kyiv. For the EU-funded project “Strengthening Independent Media for a strong democratic Ukraine” co-funded by the Federal Foreign Affairs Ministry of Germany and for general assistance tasks for Kyiv Hub (DW's office in Ukraine), the DW's team is looking for a Financial and Administrative Assistant.

Обов'язки

• maintaining financial and/or budget accounts and records in line with EU project guidelines and for DW's office in Ukraine
• regulating cash management and preparing petty cash reports
• assisting in pre-checking subgrantees’ financial reports and maintaining financial records
• assisting in preparing work schedules for DW Ukraine journalists
• pre-checking camera operators' and video editors' invoices as well as various contracts for Kyiv Hub
• pre-checking partner reports
• ensuring proper digital filing of documents and continuous information flow
• assisting in procurement procedures for workshops and project events, including catering and transport/hotel bookings
• handling general secretarial tasks
• coordinating correspondence in various languages
• maintaining contact with international partners, technical experts, and subgrantees
• coordinating travel-related organizational tasks, including visas, flight reservations, and hotel bookings for in-house staff and occasionally for project experts
• translating and interpreting basic communication between English/Ukrainian, Ukrainian/English, and German/Ukrainian, Ukrainian/German

Вимоги

Mandatory

• at least bachelor's degree in business administration, finance, accountancy, or a related field
• strong knowledge of MS Office tools (Excel, Word, Outlook)
• at least one year of experience working in an international environment
• excellent verbal and written communication skills in English and German, with native-level knowledge of Ukrainian
• ability to work effectively in a team, handle a variety of tasks, and maintain a service-oriented approach

Desirable

• interest in international development and/or the media sector
• prior experience supporting EU or other international projects

Other Requirements

• position based in Kyiv with the possibility of occasional remote work
• availability for occasional business trips within Ukraine and to European countries, including visits to DW Headquarters in Germany

Умови

• availability: 5 days per week
• work in Kyiv, Ukraine
• assignment period: 01.02.2025 - 31.12.2025
• expected starting date: 01.02.2025