Вакансія
HR Assistant UPD: vacancy is closed
Огляд
- The International NGO Safety Organisation (INSO) is an international NGO that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training. INSO provides daily support to more than 1200 NGOs operating in 18 of the world’s most insecure countries. INSO Ukraine INSO Ukraine opened in 2015. Since the full-scale Russian invasion in February 2022, it has rapidly expanded to a complete platform serving the needs of NGOs in a fast-evolving conflict.
- More than 240 national and international NGOs receive INSO services, including information, analysis and advice through a wide range of written products, briefings, tailored assessments, crisis support, and a broad range of training courses. We have offices in Kyiv, Odesa, Dnipro, and Lviv.
Обов'язки
- drafting and archiving personnel files (physical and electronic) in accordance with the INSO list of pre-established documents
- collect relevant data such as absence, leaves, sick leaves, time records, per diem forms, etc
- maintain the proper structure of folders on SharePoint and their completeness
- collect and organise proper keeping of personnel documents in accordance with Ukrainian labour legislation
- prepare hiring documents and onboarding for new staff members
- conduct hiring, dismissal, transfer, and business trip orders for employees
- prepare reports for the state bodies (employment centres, tax agencies)
- maintain timesheets and annual leave records
- keep military records
- keep records in employment record books, logs, and forms P-2
- maintain personnel records in the 1C HR software
- medical insurance arrangements (prepare and inform insurance company on changes in headcount)
- assist HRM/HR Officer in the recruitment process (publish VAs, arrange interviews, prepare required forms)
Вимоги
- diploma, minimum Bachelorʼs degree in Management, Administration, Human Resources or training deemed equivalent
- good command of English (written and oral), other languages are an added value
- minimum one year of experience in a similar position
- good knowledge of Ukrainian Labor legislation
- ability to organize and manage priorities
- ability to process a large volume of information
- ability to work in a multicultural environment
- good interpersonal skills, teamwork, and communication skills
- sense of discretion and confidentiality
Умови
- official employment contract with a 3-month probationary period with an expected starting date 01 September 2024
- UAH 52 000 Gross salary
- health insurance coverage
- full-time position
- work in Kyiv city