Human Resources Assistant UPD: vacancy is closed

Огляд

OSCE established an Extra-Budgetary Support Programme for Ukraine (SPU), funded through Extra-Budgetary Program to support the Government’s reform efforts and to mitigate the increased risks to civilians caused by the war against the country. The objective of SPU - and therefore of all its projects - is to support Ukraine across all three OSCE dimensions on the government’s reform efforts and on the evolving risks to civilians caused by the conflict, thus ensuring that the OSCE’s work conducted over the past three decades and in the future, continues to impact positively on the institutions and people of Ukraine and that Ukraine’s comprehensive security is enhanced in line with OSCE commitments.

Human Resources Assistant delivers client-oriented and accurate support in the implementation of the OSCE Staff Rules, Regulations, and Instructions and administrating the entire HR life cycle including but not limited to recruitment processes for all categories of the SPU posts, as well as for experts and consultants employed under Special Service Agreements (SSA), staff learning and development administration, performance management cycle, onboarding and separation activities, payroll administration as well as staff contracts and entitlements. When and if required, substitutes another HR Assistant or Senior HR Assistant.

 

Обов'язки

• support the entire range of recruitment activities for the Programme: drafting, editing, updating, uploading, circulating and closing vacancy notices; updating and maintaining Taleo records of candidates throughout the recruitment cycle; pre-screening and long-listing candidates; arranging interviews and tests; acting as a Secretary to the Board / Board Member; preparing draft selection reports; conducting references and educational credentials checks; liaising with candidates and providing feedback, if required
• administer rosters for specialized expertise, including for temporary assistance
• administer learning and development activities and staff performance management process
• administer on-boarding and separation programme
• maintain and update personnel information, database, and reporting in a timely and accurate manner, ensuring that all the entitlements and benefits as well as the contractual arrangements of the staff are properly processed and documented
• replace the HR Assistant / Senior HR Assistant during his/her absences, as required
• perform other duties as assigned

Вимоги

• completed secondary education
• specialized training in human resources and/or administration
• minimum of 4 years of relevant work experience in the field of human resources and/or administration, part of which should preferably have been in an international environment
• proven planning, communication, and interpersonal skills
• analytical skills, preferably related to HR/recruitment matters
• computer-literate with practical experience in Microsoft Office
• ability to work with people of different nationalities, religions, and cultural backgrounds
• demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities
• excellent oral and written communication skills in English and Ukrainian

Умови

• full-time position
• work in Kyiv, Ukraine
• monthly remuneration, subject to social security deduction, is USD 1,640 as per the relevant OSCE salary scale; the salary payment is effected in EUR
• social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund
• alternative working arrangements are provisionally in place