Procurement Assistant UPD:_вакансію_закрито

Огляд

International Foundation for Electoral Systems (IFES) is a non-profit, non-partisan international organization. As the global leader in democracy promotion, IFES advances good governance and democratic rights by providing technical assistance to election officials; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle.

Обов'язки

• assistance in preparing and maintaining files: vendor contracts, procurement files, preferred vendor lists, etc.
• conducting and documenting market research to identify optimal vendors
• preparation of call/task orders
• providing monitoring of BOAs and other agreements, ensuring completion of scopes (in cooperation with the program team), payments (in cooperation with finance)
• filling in the tracking list
• assistance in monitoring the procurement process for compliance with IFES rules and donor regulations
• supporting the procurement team in maintaining shared folders to be organized, complete, and up to date
• providing temporary backup support in the absence of the Procurement Officer or the Contract and HR Officer
• translation of invoices, bids/quotations, and contractual provisions
• performing other tasks and special projects as required by the management team

Вимоги

• bachelor’s degree or a student at the last university courses
• proficiency in Word, Powerpoint, Outlook, and Excel
• fluency in English and Ukrainian, excellent communication skills
• ability to remain organized while handling multiple tasks under tight deadlines
• ability to complete tasks with supervision
• attention to detail, self-discipline
• willingness to adhere to all principles of confidentiality
• ability to show initiative, good judgment and resourcefulness
• experience in procurement and contracts administration will be an advantage
• experience in working with a development project, NGO or international organization will be an advantage

Умови

• work in Kyiv
• hybrid work format
• full-time employment
• possibility of business trips