Вакансія
IT Administrative Assistant
Огляд
Chemonics International Inc., an international development consulting firm, seeks a highly-qualified Ukrainian professional for the following long-term local support position for the USAID Justice for All Activity (the Program)
Обов'язки
- assisting the Program IT Specialist in managing daily IT-related team operations
- installing relevant software and configuring hardware
- analyzing digital tools and developing recommendations and solutions for improvement
- developing recommendations and practical solutions to ensure a smooth and secure process for data collection, management, and storage
- performing regular backups to protect stored data from damage
- providing IT support for hardware and software troubleshooting and repair
- assisting in developing recommendations and digital solutions for efficient workflow and electronic management systems while ensuring compliance with existing standards
- developing recommendations on security measures, standards, and solutions in relation to workflow and electronic case management systems
- ensuring the secure storage of digital files containing sensitive or restricted information, including personal data
- assisting in resolving technical, logistical, and administrative issues
- providing support to staff with meeting administration and other administrative tasks
- organizing travel and accommodation arrangements
- collecting, storing, and managing receipts, invoices, and other documents associated with travel, accommodation, and work
- ensuring proper storage of files containing sensitive or restricted information in coordination with other team members
- providing technical support to staff experiencing issues with IT hardware or software applications
- offering general support to international and Ukrainian experts
- maintaining communication and cooperation with Ukrainian counterparts
- assisting in archiving program files and uploading them to the company’s SharePoint, maintaining the Project File Index
- performing other administrative duties as assigned
Вимоги
- university degree in information technology, computer science, or a related field
- minimum of 3 years of relevant experience in analyzing digital systems, developing, and applying digital solutions, including document management systems and platforms
- excellent written and verbal communication skills in Ukrainian, with strong proficiency in English being an advantage
- advanced understanding of document management platforms and systems
- advanced understanding of security issues and practical solutions in the context of workflow and document management
- excellent analytical and quantitative problem-solving skills
- client focus and service orientation, with the ability to work in complex situations
- good team player with a positive attitude and flexibility
- sound organizational and planning skills
Умови
- full-time position
- work in Kyiv