Office Manager UPD: вакансію закрито

Огляд

The Office Manager ensures the smooth operations of administrative management systems and services in the office; provides accounting, administrative, and logistical support to the project to ensure all work is conducted according to MSH regulations and standard operating procedures. Managing all general office services and supplies, inventory management, and ensuring a safe and comfortable workspace. The Office Manager reports directly to the Sr. Finance and Operation Manager.

Обов'язки

• oversee day-to-day operations of office facilities and utilities and ensure their appropriate maintenance
• assist in overall office asset-management tasks including inventory management and related documentation
• conduct regular monitoring of utility bills and ensure prompt payment of bills
• ensure office supplies are procured timely and stocks are properly monitored to ensure that payments to office service providers and vendors are processed timely to avoid service interruptions
• assist in welcoming visitors and orienting new employees by setting up workspace and processing identity cards and business cards
• manage initial incoming and outgoing communications and office documents
• assist staff in documentation turnover, including coordination of delivery and postal services
• maintain up-to-date, accessible, and organized electronic databases, documents, and spreadsheets including contact lists and project information
• coordinate work with Event and Travel agencies to support logistics for project events and trips (national and international)
• manage corporate taxi services

Вимоги

• degree in Administration or related field
• 2-3 years of relevant experience in a similar position
• strong administrative, organizational, and written and verbal communication skills
• excellent interpersonal skills: ability to interact professionally with diverse clients and stakeholders
• computer skills on professional level, knowledge of Microsoft Office including work with database, presentation, and spreadsheet applications
• fluency in Ukrainian required, English at Upper Intermediate level

Умови

• official employment due to Ukrainian Labour law and competitive remuneration
• medical insurance;
• office in the city center with a shelter
• international work environment and opportunities for professional development
• wellbeing support programs for employees