UPD: vacancy is closed Operations Manager

Огляд

Chemonics is an international development consulting firm founded in 1975 that implements International Technical Assistance Projects. The vacancy involves work in the USAID Agriculture Growing Rural Opportunities in Ukraine (AGRO).

Обов'язки

• ensuring compliance of the AGRO Activity operations with the applicable USAID regulations and Chemonics policies and procedures, requirements embedded in the Cooperative Agreement between USAID and Chemonics to implement AGRO Activity and Ukrainian local law regulations
• supervise and manage delivery of adequate and timely support from the Finance and Administrative Team to the AGRO’s ongoing operations (law-related matters, accounting and bookkeeping, HR management, office management, procurement, translations, IT support, transportation, etc.)
• support project registration/re-registration in compliance with local law
• сoordination of the local outsourced law companies to receive from them timely and high-quality legal services to support AGRO Activity’s operations
• oversee the set-up and maintenance of office administrative systems
• maintain systemic files and archives of all relevant administrative, contractual and personnel documentation
• administer office and residential lease agreements for AGRO Activity
• supervise project HR management, including personnel recruitment and hiring, registration of project expatriate personnel in accordance with local law, etc.
• support the development and implementation of a field office personnel policy manual
• draft and update staff schedule for the AGRO Activity
• organize and manage orientation of new team members
• under the supervision of the FAD, review and negotiate office lease agreements and residential lease agreements
• jointly with the Procurement Specialist, organize the procurement of goods and services in support of project operations, ensuring compliance with the applicable USAID regulations and the Chemonics Field Office (FO) Commodity Procurement Handbook and Subgrants and Contracts Manual
• maintain an accurate inventory, including regular inventory check, of all durable property Support the Chief Accountant to oversee field office finances and budget, review expenditures
• ensure that planned and incurred costs are allowable, allocable and reasonable in accordance with USAID cost principles and Chemonics policies and procedures
• work closely with internal and external auditors during field program audits
• support AGRO financial transactions as needed
• serve as the main point of contact for the home office Project Management Unit (PMU) for all matters related to project finance
• perform any other tasks assigned by the COP or DCOP consistent with the needs and requirements of the Activity

Вимоги

• appropriate academic credentials, such as a Master's degree in the field of law, economy, business administration or other relevant fields or an equivalent combination of education and relevant experience
• 2+ years of experience in a similar position
• experience supervising and overseeing project office administration, HR, procurement, inventory management and compliance
• native speaker of Ukrainian
• good English writing and speaking skills
• very good interpersonal relations skills, team building skills, etc.
• experience working on USAID or other international donor-funded technical assistance project will be an advantage
• knowledge of Chemonics management practices and systems will be an advantage
• attention to detail, strong organizational and prioritization skills
• experience designing and conducting training will be an advantage
• ability to work independently and in a team
• ability to work under time pressure in a multi-task environment
• experienced user of Microsoft365 applications: proven ability to manage and implement work using Microsoft365 tools such as Word, Excel, Outlook, Teams, Planner, PowerPoint, etc.
• demonstrated success working in a multinational, multilingual team under pressure and tight deadlines
• willingness and ability to travel as required

Умови

• work in Kyiv
• 1-year fixed-term employment agreement with possible extension each work year up to the end of the AGRO implementation (November 14, 2024, with potential extension through November 14, 2026)
• periodic travel to other parts of Ukraine