Вакансія
Procurement and Grants Manager
Огляд
IFES is a non-profit, non-partisan international organization. As the global leader in democracy promotion, IFES advances good governance and democratic rights by providing technical assistance to election officials; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. Since 1987, IFES has worked in over 145 countries, from developing democracies to mature democracies. IFES Ukraine is seeking qualified applicants for the position of Procurement and Grants Manager The Procurement and Grants Manager will be responsible for providing support with procurement-related activities under the supervision of IFES Ukraine Head of Operations.
Обов'язки
- oversee and manage all IFES Ukraine’s field procurement processes
- supervise a team of contract and grant-making professionals, providing guidance, mentorship, and professional development opportunities to support their growth and success
- lead the process of registration of international technical assistance projects in Ukraine, ensuring that all necessary documentation is prepared and submitted correctly and on time to relevant authorities
- build and maintain effective relationships with clients, vendors, donors, and other relevant parties to foster collaboration and ensure mutual understanding of contractual and grant requirements
- oversee the entire lifecycle of contracts and grants, from inception to closeout, ensuring compliance with organizational and donor policies and relevant national regulations
- negotiate terms and conditions with clients, vendors, and subcontractors to achieve favorable outcomes while mitigating risks
- coordinate with IFES HQ on grant and procurement actions as needed
- ensure accurate and comprehensive documentation and filing of contract and grant-related activities, including agreements, amendments, correspondence, and audit findings, ensuring adherence to recordkeeping standards and data confidentiality requirements
- support optimization of IFES Ukraine’s internal procurement processes and procedures in line with existing policies and regulations
- conduct compliance review of grantee financial and narrative reports
- ensure accuracy and compliance of grantee financial and narrative reports, and ensure all documentation is included
- review grant agreements and prepare budgets
- conduct grants management seminars for grantees, provide guidance, and explain IFES and donor policies and procedures with regard to expending grant funds and preparation of reports
- conduct regular internal capacity development trainings on good practices in the sphere of procurement and ensure field personnel compliance with IFES and donor policies
- prepare financial documentation for closed-out grants, amendments, dispositions, and cancellation of grants
- maintain grant files and ensure their completeness and compliance
- perform other position-related duties as assigned
Вимоги
- master’s degree in operations, management, finance, accounting, or other relevant fields preferred
- minimum of 6 years of relevant work experience
- experience in grant and contract management
- demonstrated professional experience with a development project, NGO, or international organizations
- experience in designing and implementing M&E systems is an advantage
- familiarity with the international donor community and experience as an action-oriented interlocutor with democracy-development actors at all levels
- experience working on UK/USAID/Canada-funded programs is strongly preferred
- training/facilitation skill is an advantage
- proficiency in MS Office suite
- strong background in procurement, financial administration, and office management
- excellent people management skills and ability to build strong relationships and synergies with senior management and other units
- ability to work and complete tasks with limited supervision
- strong analytical skills and ability to remain highly organized while handling multiple tasks under tight deadlines
- excellent writing, reporting, and document-handling skills
- excellent attention to details
- excellent communication, interpersonal, presentation, and briefing skills
- ability to show initiative, good judgment, and resourcefulness
- ability and skills to promote and inspire effective collaboration between individuals, organizations, and networks
- value operating in a collaborative and cooperative environment
- willingness to adhere to all principles of confidentiality
- conduct himself/herself with integrity and function ethically
- fluency in English and Ukrainian languages
Умови
- work in Kyiv
- travel may be required