Program Assistant Consultancy

Огляд

The National Democratic Institute (NDI) is a non-profit organization working to strengthen democracy worldwide. NDI Ukraine is currently seeking a Program Assistant Consultancy to support its work with political parties, political actors, and institutional partners in Ukraine.

Обов'язки

• administrative and operational support to program activities implemented in cooperation with political parties, government stakeholders, and partner organizations, ensuring prompt and accurate internal communication and responding to routine inquiries
• preparation, processing, and tracking of program-related documentation, including contracts, payments, and financial paperwork, in close coordination with the administrative team, as well as preparation of meeting notes, activity summaries, and background information on political and institutional actors when required
• logistical arrangements for program events, meetings, and travel
• monitoring of political developments and provision of updates relevant to program work
• high-quality oral interpretation and written translation from English into Ukrainian and vice versa as needed
• other duties as assigned by the supervisor

Вимоги

• bachelor’s degree in Political Science, Public Administration, Sociology, International Relations, or a related field
• previous experience in administrative, program support, or coordination roles
• experience handling contracts, payments, or similar documentation as a strong asset
• understanding of Ukraine’s political, civic, or institutional landscape preferred
• experience working with political actors, public institutions, or international organizations as an advantage
• ability to work effectively in a remote/online work environment
• availability and ability to participate in business trips on an occasional basis
• registration as a Private Entrepreneur (ФОП) in Ukraine or readiness to register as a PE before the start of the consultancy
• strong organizational skills and attention to detail, particularly in working with documentation and deadlines
• fluency in English and Ukrainian
• working knowledge of Microsoft Office and Google Workspace (Gmail, Calendar, Google Drive, etc.)

Умови

• consultancy format, 40 hours per week
• online/remote work format
• ongoing in-person engagement in Kyiv
• periodic travel to other cities in Ukraine for meetings and program-related activities