Programme and Finance Officer UPD: vacancy is closed

Огляд

Westminster Foundation for Democracy (WFD) is the UK public body dedicated to supporting democracy around the world. WFD’s established purpose is to assist, support and encourage the peaceable establishment and development of pluralistic democratic practice and political institutions. Every member of WFD’s staff contributes either directly or indirectly to the services we provide.

The Programme and Finance Officer will play a critical role in assisting WFD’s Recovering Ukraine Democratically (RUD) programme in Ukraine to meet its objectives by ensuring an accountable and accurate approach to handling programme finances. RUD intends to support the democratic system to meet the expectations and needs of Ukrainian citizens effectively, by promoting political practices based on inclusive problem-solving approaches.

Обов'язки

Policy and Programme Management

Logistical and Administrative Support

• source and contract suppliers for delivery of programme activities
• provide logistical support to the Project team in organising activities
• support the development and implementation of workplans and schedules for the project
• support the development of materials and tools for programme

Resource Management Financial administration for RUD programme

• manage the day-to-day financials and transactional processing, including office petty cash and bank account (as relevant)
• raise payments and process invoices and bills on time relating to the programme and in line with WFD policy
• prepare monthly programme reconciliation and forecast
• produce monthly expenditure report and monitor expenditure regularly with the budget lines
• process local income and expenditure and input all transactions onto the online finance and accounting platform Business Central
• prepare financial reporting to a high standard in line with donor reporting requirements and frequency
• prepare monthly bank reconciliations (if any) • Prepare and post monthly accruals.
• prepare and analyse local cash flow – Funds cash requests to WFD headquarters (as relevant)
• review financial reports of the grantees/partner organisations

Office management

• liaise with programme suppliers and service providers, as required
• apply the procurement process consistent with WFD and donor policy
• ensure documents and files are accessible and properly filed
• order office stationery and supplies, as necessary
• maintain the office asset register.
• responsible for the correct functioning of office equipment

Вимоги

• experience of, and excellent abilities in, accountancy and financial administration including management of cash flows, balance sheets, sizeable budgets (planning, monitoring, and reporting)
• substantial and proven experience in a similar role (finance or accounting), in a similar type of organisation (preferably an International Organisation or International Non-Governmental Organisation)
• high levels of proficiency in Excel and experience of using accounting packages e.g., Business Central
• knowledge of project management methodologies in a good governance context (including logical framework, project cycle management, etc.) and how to integrate good financial management into good project management
• excellent level of spoken and written English - fluent in Ukrainian
• excellent organisational skills and the ability to work in a changing environment
• experience of procurement
• first degree or similar, in a relevant discipline for e.g., degree in finance and accountancy; business studies and/or proven relevant experience
• knowledge of UK and international funding institutions and donor agencies is desirable

Умови

• Kyiv-based
• full-time
• salary: USD $1,894.41 gross salary (net $1,250 per month)
• 4 well-being days per calendar year [pro-rata for part-time staff], rest and recuperation provision up to once every three months (subject to security conditions)
• annual leave
• health insurance allowance and public holidays entitlement
• initial fixed term contract to 31 March 2025 with likely extension (subject to funding)
• occasional overseas travel to support programme implementation and/or oversee activities may be required for the position
• flexible working options: compressed hours, flexible time (start and finish time), remote and office