Project Management Assistant (Economic Growth)

Огляд

The USAID Mission to Ukraine (the Mission) is responsible for the development, implementation and oversight of USAID-funded programs operating throughout Ukraine. The Mission provides assistance to promote Ukraine’s transition to a democratic, prosperous, stable, healthy country united in its European aspirations.

TThe Project Management Assistants (PMA) will work as part of OEG’s Program and Strategic Information team. The PMA is expected to liaise with contractors, international donors, government actors, and multilateral institutions as directed by C/AORs to carry out her/his/their duties.

 

Обов'язки

1. Activity Management and Procurement (40%) :

• providing project management and administrative support for several AOR/CORs and/or activity managers for OEG activities
• maintaining AOR/COR award files and project files
• reviewing activity documentation submitted by implementing partners
• preparing procurement documentation for necessary actions, including statements of work, GLAAS packages, checklists, and budgets
• assisting with the financial management tasks related to OEG activities, such as preparation of quarterly accruals and pipeline analyses
• participation in meetings with implementing partners and site visits to monitor OEG projects, including conducting data quality assessments (DQAs) and end use checks
• maintaining correspondence with implementing partners and program stakeholders
• tracking partner performance against activity objectives and results
• tracking partner reporting; ensuring complete reports are submitted on-time
• staying abreast of best practices and policies and updates on the economic growth sector through courses, professional literature, and other resources

2. Administrative, Communication and Reporting Support (40%) :

• drafting and editing English language reports on OEG activities
• preparing briefing materials on activity budgets
• coordinating OEG’s contributions to information and reporting requirements for, but not limited to, the Annual Report, Operational Plan, Activity Data Sheets, briefing papers, and program review materials
• tracking the activities of other donors/international organizations involved in the economic growth sector
• communicating with representatives of contractors, grantees, non-government actors, and other entities, to obtain information related to OEG activity management requirements
• assisting with the organization of OEG partner coordinating meetings
• assisting the OEG team to respond to general inquiries, including providing translation support as needed

3. Coordination, Representation and Communication (20%) :

• note-taking at coordination and monitoring meetings with implementing partners
• preparing presentation materials explaining the OEG program at various meetings and coordination events. c. Representing OEG at routine Mission and Embassy meetings

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

Вимоги

• Education: minimum of college/ university studies in international relations, public administration, economics, conflict mitigation, community development or a related field
• Work Experience: at least 3 years of progressively responsible experience in development assistance, administrative support, or project management
• Post Entry Training: the Mission will provide in-service orientation to USAID and professional development training, including required training to obtain AOR/COR and GLAAS certification

Умови

• full-time (40 hours)
• work in Kyiv, Ukraine
• 5-Year Period of Performance with possibility to renew in accordance with ADS 309
• market value: Basic Annual Rate (in U.S. Dollars): $22,252- $28,929
• benefits:
  • Health and Life Insurance coverage: Provided under the Compensation Plan
  • Defined Contribution Plan: Upon separation, a lump sum benefit equal to 12% of the basic salary earned for the duration worked under the appointment.
• allowances (as applicable):
  • meal allowances: annual amount is $853 for employees working on a full-time basis
  • family allowances: the mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law
  • unique conditions of work allowances/benefits: 10% of Basic Rate. Additional information may be provided to the selected offer or at the time of the salary offer
• taxes: apply and are deductible as per the Ukrainian government regulations