Project Management Specialist (Humanitarian) – Middle

Огляд

The USAID Mission to Ukraine is responsible for the development, implementation and oversight of USAID-funded programs operating throughout Ukraine. USAID development assistance promotes Ukraine’s transition to a democratic, prosperous, stable, healthy country united in its European aspirations.

The Project Management Specialist (PMS) is located within USAID/Ukraine’s Office of Humanitarian Assistance (OHA). The PMS provides expertise, oversight, technical guidance, coordination, and representation of activities procured and implemented by USAID’s Bureau for Humanitarian Assistance (BHA) in Ukraine. This position supports BHA’s operations by managing and monitoring ongoing programs and liaising with potential and new implementing partners, managing technical review of proposals and concept notes, and assisting in monitoring and evaluation through documentation and conducting regular site visits.

Обов'язки

1.Monitoring and Program Oversight, Program Management: 60%

• the Project Management Specialist (PMS) with support from the USAID/Ukraine Office of Humanitarian Assistance (OHA) Project Management Specialist, provides oversight and technical direction to the implementation of strategies and interventions designed to strengthen the design, management, reporting, and coordination capacity for Bureau for Humanitarian Assistance (BHA) activities in Ukraine
• the PMS is also one of the primary contacts for implementing partners for BHA awards, responding to requests for information and guidance on award parameters and BHA regulations.
• the PMS provides monitoring and evaluation through participation in the USAID/BHA Ukraine third-party monitoring mechanism, conducts regular site visits to ensure high quality project performance, supports implementing partner activities on the collection and reporting of performance results, guides quality data assessments, and assists in the development and refinement of activity progress benchmarks and indicators
• the PMS solves challenges related to executing awards and maintains an ongoing dialogue regarding contextual and award-specific issues affecting humanitarian organizations in Ukraine.
• the PMS provides recommendations on BHA’s budget and strategy process, sectoral and funding priorities, and offers feedback on current and future programming
• the PMS discusses potential funding opportunities with current and potential partners, and receives and reviews concept notes and applications
• the PMS encourages partners to share program updates, including access impediments, operational challenges, safety and security incidents, any no-cost modifications or other award modifications, etc
• the PMS maintains knowledge of BHA award and activity management by reviewing and understanding current and updated BHA emergency award guidelines and attending relevant sessions pertinent to BHA award management
• the PMS must become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program and project deliverable such as work plans, annual reports, month status reports, travel requests, key personnel requests, and financial and budget reports.

2. Coordination, Representation, and Communication: 30%

• in collaboration with implementing partners and interested organizations, the Project Management Specialist (PMS) organizes visits to Bureau for Humanitarian Assistance (BHA)-funded program sites for USAID/Ukraine's Office of Humanitarian Assistance (OHA) and Regional Office staff, Embassy Kyiv staff, and USAID staff from Washington, DC; schedules, travel logistics, security details and transportation for USAID/BHA visitors from the region and Washington, D.C; compiles notes, readouts and action points of meetings and engagements as needed; and coordinates with international organizations (IOs), non-governmental organizations (NGOs) and the host government to prepare briefings and field visits for official US Governance visitors and provides administrative support for in-country visitors to facilitate access to compound
• the PMS acts as a liaison between implementing partners and BHA headquarters, including AORs/CORs, the BHA Ukraine team within the Europe Division (EUR), and the BHA Technical Program Quality (TPQ) team during both application review and implementation periods
• in coordination with the PMS, and the Washington, D.C. based Office of Middle East, North Africa, and Europe (MENAE)/Ukraine Team, the Project Management Specialist works with NGOs, IOs, and United Nations (UN) agencies that are developing proposals for BHA to ensure compliance with BHA’s guidelines
• the PMS organizes and attends regular virtual and in person meetings with implementing partners, as necessary
• in the event BHA deploys a Disaster Assistance Response Team (DART) and/or activates a Response Management Team (RMT) in Washington, the PMS may be called upon to serve in a response role. While serving on the DART, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds) during site visits. Additionally, the work may involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions during site visits
• the PMS also facilitates the arrival of DART personnel and ensures they are aware of unique constraints and requirements in Ukraine.

3. Reporting: 20%

• the PMS, in consultation with the PMS, identifies, analyzes and reports on policies and trends that impact humanitarian needs or policies (including external studies and reports), reports on progress in partners’ work in a concise and consolidated way that can be used in summaries and talking points, and maintains datasets of relevant POCs, funding or other information to facilitate responses to info requests or for talking points
• the PMS ensures consistency of messages in information, fact sheets, press releases, responses to requests for information, briefing papers, and other public-information materials related to USAID/BHA’s humanitarian programs in Ukraine

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

Вимоги

• education: minimum of University (Bachelor’s) degree in political science, international development or affairs, social sciences, humanities, public or business administration, logistics/operations, or related field is required
• work experience: minimum of three years of progressively responsible experience in humanitarian affairs, development, emergency assistance, or social services is required
• language proficiency: fluent in English and fluent in Ukrainian
• advanced detailed knowledge of humanitarian assistance, the humanitarian coordination structure and on-the-ground operations
• familiarity with donor programming and UN/NGO operations is required. Sophisticated knowledge of regional/national culture, country, external/regional environment, and political situation is required
• ability to interact diplomatically and effectively with high-level U.S., donor, and host country officials required
• ability to work independently, take initiative and exercise good judgment
• strong interpersonal skills, including ability to work productively with a variety of senior-level contacts
• ability to analyze and report on information on relevant humanitarian and refugee-related topics
• strong communication skills, both written and verbal, in English and Ukrainian
• willingness and ability to carry out site visits throughout Ukraine (and if necessary, the region), including to refugee camps and border areas, and to international organization and NGO projects, warehouses, and offices
• short-listed applicants will be evaluated through a written test in addition to the in-person or virtual interview
• vacancy is open to Ukrainian Nationals (residency/Ukrainian work permit Required)

Умови

• full time (40 hours)
• work in Kyiv, Ukraine
• five-year period of performance with possibility to renew
• market value: Basic Annual Rate (in U.S. Dollars): $32,180 - $41,841
• benefits:
  • health and life insurance coverage: provided under the Compensation Plan
  • Defined Contribution Plan: upon separation, a lump sum benefit equal to 12% of the basic salary earned for the duration worked under the appointment
• allowances (as applicable):
  • meal allowances: annual amount is $853 for employees working on a full-time basis
  • family allowances: the mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law
  • unique conditions of work allowances/benefits: 10% of Basic Rate. Additional information may be provided to the selected offeror at the time of the salary offer
• taxes: apply and are deductible as per the Ukrainian government regulations