Project Management Specialist

Огляд

The USAID Mission to Ukraine (the Mission) is responsible for the development, implementation and oversight of USAID-funded programs operating throughout Ukraine. The Mission provides assistance to promote Ukraine’s transition to a democratic, prosperous, stable, healthy country united in its European aspirations.

The Project Management Specialist (PMS) is located within USAID/Ukraine’s Office of Humanitarian Assistance (OHA). The PMS provides expertise, oversight, technical guidance, coordination, and representation of activities procured and implemented by USAID’s Bureau for Humanitarian Assistance (BHA) in Ukraine.

 

Обов'язки

1. Monitoring and Program Oversight, Program Management (50%) :

• provides oversight and technical direction to the implementation of strategies and interventions designed to strengthen the design, management, reporting, and coordination capacity for BHA activities in Ukraine
• respond to requests for information and guidance on award parameters and BHA regulations
• provide monitoring and evaluation through participation in the USAID/BHA Ukraine third-party monitoring mechanism
• conduct regular site visits to ensure high quality project performance
• support implementing partner activities on the collection and reporting of performance results
• guide quality data assessments and assist in the development and refinement of activity progress benchmarks and indicators
• solve challenges related to executing awards and maintains an ongoing dialogue regarding contextual and award-specific issues affecting humanitarian organizations in Ukraine
• provide recommendations on BHA’s budget and strategy process, sectoral and funding priorities, and offers feedback on current and future programming
• discuss potential funding opportunities with current and potential partners, and receives and reviews concept notes and applications
• encourage partners to share program updates, including access impediments, operational challenges, safety and security incidents, any no-cost modifications or other award modifications, etc.
• maintain knowledge of BHA award and activity management by reviewing and understanding current and updated BHA emergency award guidelines and attending relevant sessions pertinent to BHA award management

2. Coordination, Representation, and Communication  (30%) :

• in collaboration with implementing partners and interested organizations, the PMS organizes visits to BHA-funded program sites for USAID/Ukraine's OHA and Regional Office staff, Embassy Kyiv staff, and USAID staff from Washington, DC
• schedule, travel logistics, security details and transportation for USAID/BHA visitors from the region and Washington, D.C
• compile notes, readouts and action points of meetings and engagements as needed
• coordinate with international organizations (IOs), non-governmental organizations (NGOs) and the host government to prepare briefings and field visits for official USG visitors and provides administrative support for in-country visitors to facilitate access to compound
• act as a liaison between implementing partners and BHA headquarters, including AORs/CORs, the BHA Ukraine team within the Europe Division (EUR), and the BHA Technical Program Quality (TPQ) team during both application review and implementation periods
• in coordination with the PMS, and the Washington, D.C. based Office of Middle East, North Africa, and Europe (MENAE)/Ukraine Team, work with NGOs, IOs, and United Nations (UN) agencies that are developing proposals for BHA to ensure compliance with BHA’s guidelines
• organizes and attends regular virtual and in person meetings with implementing partners, as necessary

3. Reporting (20%) :

• in consultation with the PMS, identify, analyzes and reports on policies and trends that impact humanitarian needs or policies (including external studies and reports), report Чon progress in partners’ work in a concise and consolidated way that can be used in summaries and talking points
• maintain datasets of relevant POCs, funding or other information to facilitate responses to info requests or for talking points
• ensure consistency of messages in information, fact sheets, press releases, responses to requests for information, briefing papers, and other public-information materials related to USAID/BHA’s humanitarian programs in Ukraine

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

Вимоги

• Education: Minimum of University (Bachelor’s) degree in political science, international development or affairs, social sciences, humanities, public or business administration, logistics/operations, or related field
• Work Experience: a minimum of 3 years of progressively responsible experience in humanitarian affairs, development, emergency assistance, or social services
• Language Proficiency: fluent (Level IV) English and native fluency in Ukrainian in speaking, reading, and writing

Умови

• full-time (40 hours)
• work in Kyiv, Ukraine
• 5-Year Period of Performance with possibility to renew in accordance with ADS 309
• market value: Basic Annual Rate (in U.S. Dollars): $32,180 - $41,841
• benefits:
  • Health and Life Insurance coverage: Provided under the Compensation Plan
  • Defined Contribution Plan: Upon separation, a lump sum benefit equal to 12% of the basic salary earned for the duration worked under the appointment.
• allowances (as applicable):
  • meal allowances: annual amount is $853 for employees working on a full-time basis
  • family allowances: the mission provides a child allowance. Grants amounts are subject to change as determined by the Ukrainian State Budget Law
  • unique conditions of work allowances/benefits: 10% of Basic Rate. Additional information may be provided to the selected offer or at the time of the salary offer
• taxes: apply and are deductible as per the Ukrainian government regulations