Senior Operations Officer

Огляд

The National Democratic Institute for International Affairs (NDI) is a non-profit organization working to strengthen democracy worldwide. NDI programs in Ukraine are supported by the U.S. Agency for International Development (USAID), Sweden, UK, Canada, and the National Endowment for Democracy (NED) and other donors.

Обов'язки

• manage and coordinate all operational aspects needed for the daily implementation of programs and policies and procedures in support of a busy, donor funded organization
• oversee and deliver procurement functions including contracting long- and short-term service providers and maintaining a preferred Vendor database, engaging consultant agreements to ensure they meet donor and organization regulations, as well as serve as a contact point for agreement terms negotiations with the vendors
• streamline financial, and administrative, operations and compliance procedures and put in place any tools, forms, and processes to strengthen internal controls in accordance with donor and organizational regulations
• work with program teams to ensure procurement processes align with organization and donor policies, are understood by staff, and processed effectively
• manage office and apartment leases and facilities
• oversee and coordinate human resources, including legal compliance, recruitment, contractual and performance management systems
• ensure that donor-specific administrative reporting requirements are met, with coordination between field and HQ-based program staff
• coordinate data collection that contributes to timely budgeting and procurement planning, including developing grant-specific procurement and operational plans
• manage the operational budget
• contribute to fiscal year, audit, and project close out reporting requirements in coordination between field and HQ-based program staff
• coordinate closely with the Country Security Manager to ensure all operational functions take into account security requirements
• take the lead with organizing operations and logistics for visiting international delegations
• support liaising and responding to HQ and donor requests
• other duties as assigned

Вимоги

• Bachelor’s degree or higher from an accredited university required, preferably in the accounting, financing, business administration, legal studies or related fields
• experience managing/working in an administration, operational and procurement function
• experience working for/with international nongovernmental organizations is an advantage
• 4+ years of relevant experience
• knowledge about donor regulations, particularly the governments of the United States, Canada, Sweden or Great Britain is preferred
• strong organizational skills with clear attention to detail and deadlines
• fluency in Ukrainian; Advanced written and oral communication skills in English
• experience in optimizing and overseeing financial, operational and procurement systems
• strong background in financial administration, office management and procurement
• ability to remain highly organized while handling multiple tasks under tight deadlines
• excellent reporting and document handling skills
• possess the interpersonal skills necessary to build relationships with all levels of staff, program partners, international personnel and consultants
• ability to work both independently and as a member of a team
• ability to complete tasks with limited supervision
• ability to show initiative, good judgment, and resourcefulness
• ability to handle sensitive issues and address inclusion matters with integrity
• working knowledge of Google Apps (Gmail, Calendar, Google Drive, and G+), and PC-based word processing and spreadsheet applications

Умови

• work in Kyiv
• full-time employment