Вакансія
(Senior) Program Assistant, Youth
Огляд
- The National Democratic Institute (NDI) is a non-profit, non-governmental organization that works to strengthen democratic institutions around the world by engaging civil society and promoting openness and accountability in government. NDI has been supporting local democratization efforts in Ukraine since 1992.
- The (Senior) Program Assistant ((S)PA) will provide support in the implementation of NDI’s Youth program activities, under the primary direction of the Youth Senior Program Officer and the overall direction of the Senior Program Director, and ultimately the Resident Country Director.
Обов'язки
Administrative
- general administrative duties such as data entry, scheduling appointments, making travel arrangements, preparing correspondence, and maintaining records
- oral and written translation services for program activities and documentation as needed
- written and oral communication with participants of conferences, training programs, meetings, workshops, and other event stages (invitation letters, follow-up messages, registration on location, and others)
- logistics coordination for conferences, training programs, meetings, workshops, and other events, including travel arrangements, accommodation, and meals
- communication with vendors, preparation of necessary documents (agreements, invoices, etc.), and reconciliation of expenditures following organizational financial policies
- assistance in preparing and conducting conferences, training program sessions, and meetings by preparing necessary documents (security checklists, informed consent and risk, follow-up, and other forms)
- assistance with online and offline events (including but not limited to Zoom support, communication with vendors and participants, sharing necessary materials, registration actions, and taking photos)
- maintenance of records of documents with vendors and partners in coordination with the administrative team
- contribution to drafting agreements with vendors and partners
- assistance in organizing and facilitating team meetings and events, including recording minutes/notes
- coordination of mail deliveries of program-related documents and development of draft budget projections
Additionally, for a SPA level
- independent logistics arrangement for NDI activities, including online and in-person conferences, workshops, study visits, and consultations for NDI’s civil society, media, and governmental partners
- preparation of comprehensive meeting/activity notes, background information, and briefing papers as required
- assistance with and backup for the day-to-day operations of the program, ensuring prompt and accurate internal communication and responding to routine inquiries
- maintenance of regular communication with program partners, participants, and vendors to cultivate strong relationships
- collaboration with NDI’s Administration and Finance team to prepare payments and reconcile program expenditures
Programmatic
- assistance in planning, implementing, and coordinating program activities with relevant stakeholders
- contribution to the design and development of program activities, including survey instruments, questionnaires, event agendas, and event materials
- support for data management tasks for research projects, including managing data scripts and assisting in data analysis and visualization
- assistance in monitoring and evaluating program activities, including gathering information for reports and updates
- maintenance of contact databases, electronic filing systems, and documentation related to program activities
- contribution to the preparation of program reports, newsletters, briefs, and other communication materials
- liaison with program partners and sub-grantees on reporting, planning, and financial matters
Additionally, for a SPA level:
- contribution to the analysis of the civic and information context in Ukraine, including monitoring national and international media and developing political newsletters and analysis papers
- contribution to quarterly and annual reports on program developments
Вимоги
- bachelor’s degree in Political Science, Sociology, Public Administration, International Relations, or related fields, with a focus on gender considered a plus
- at least 2 years of work experience in a related field (gender equality, human rights, civil society development, local governance, etc.) required
- demonstrated interest in Ukraine’s reform, political processes, advancement of gender equality, women’s political participation, and human rights
- strong organizational skills with attention to detail
- excellent command of Ukrainian; working proficiency in English
- excellent written and oral communication skills
- ability to work in an organized manner, meet deadlines, and work well in a team
- excellent computer skills (Microsoft Office Programs, Google Suite, Google Meet, Zoom, and other online platforms)
Умови
- full-time position (40-hour per week work schedule)
- position is based in Kyiv, Ukraine
- healthcare insurance coverage is available from the first day of employment
- full benefits after the probation period: 20 days of paid vacation leave per year, paid sick leaves and officially observed Ukrainian holidays