Senior/Program Manager, Elections

Огляд

The National Democratic Institute (NDI) is a non-profit, non-governmental organization that works to strengthen democratic institutions around the world by engaging civil society and promoting openness and accountability in government. NDI has been supporting local democratization efforts in Ukraine since 1992.

The Senior/Program Manager (S/PM) will support NDI's elections program activities in Ukraine. Reporting to the Resident Deputy Country Director and ultimately the Resident Senior Country Director, the S/PM will contribute to the strategy and implementation of NDI's election programming. The position may involve supervisory responsibilities.

 

Обов'язки

• serve as the primary point of contact for all election-related matters, facilitating communication and coordination among internal teams, external partners, donors, and relevant stakeholders

Program Development and Implementation:

• oversee budget planning and management for elections-related activities
• drive the development and implementation of short-term, medium-term, and long-term election strategies, working closely with sector program managers and senior staff to achieve organizational objectives
• lead the forward planning process for the program, orchestrating cross-team coordination and collaboration to maximize effectiveness and efficiency
• lead and contribute to the development, design, and organization of elections-related activities and events, ensuring alignment with organizational goals, including coordination with the DC elections team
• facilitate collaboration with team leadership and other team members to identify and coordinate regional program activities and develop program concepts and content for proposals
• provide guidance and support to internal teams and partner organizations, overseeing coordination of reporting, monitoring, and evaluation activities
• lead the preparation and presentation of reports, including weekly, monthly, quarterly, and annual updates, integrating analysis and insights
• conduct in-depth analysis of political, social, and civic contexts, as well as legal changes in the elections environment, contributing to strategic updates

Administrative and Operational Support:

• cultivate and maintain strong relationships with program partners, stakeholders, and relevant institutions, fostering effective communication and collaboration
• provide supervision, mentorship, and guidance to assistants, interns, and support staff, ensuring adherence to programmatic and administrative standards
• lead logistical arrangements for program activities, including travel, events, meetings, and consultations, with a focus on planning and execution
• prepare documentation, including concept papers, project proposals, work plans, monitoring and evaluation plans, and reports
• ensure compliance with budgetary, procurement, and financial procedures, managing program expenses, subawards, and contracts

Вимоги

• bachelor’s degree from an accredited university
• minimum of 5 years of experience in the elections field for a Program Manager level and 7 years for a Senior Program Manager level
• detailed knowledge of the Ukrainian electoral system
• understanding of alternative electoral systems (preferred)
• experience designing and implementing projects from scratch
• oral and written fluency in Ukrainian and English
• strong interpersonal skills to build relationships with stakeholders
• confident presentation skills for discussing programs and the electoral environment with diverse stakeholders
• strong analytical skills for identifying problems, drawing conclusions, determining options for resolution, and recommending next steps
• ability to work independently and as part of a team
• proficiency in Google Apps and PC-based word processing and spreadsheet applications

Умови

• full-time position (40-hour per week work schedule)
• position is based in Kyiv, Ukraine
• healthcare insurance coverage is available from the first day of employment
• full benefits after the probation period: 20 days of paid vacation leave per year, paid sick leaves and officially observed Ukrainian holidays

The NDI Ukraine is committed to fostering a diverse and inclusive workplace, and encourages all applicants, regardless of their abilities, to apply to become a part of the organization.