Senior Project Assistant (G6) UPD: vacancy is closed

Огляд

The OSCE Support Programme for Ukraine (SPU) has been established in order to continue to support the Ukrainian Government’s reform efforts and to mitigate the increased risks to civilians caused by the war against the country. The objective of the SPU - and therefore of all its projects - is to support Ukraine across all three OSCE dimensions on the government’s reform efforts and on the evolving risks to civilians caused by the war, thus ensuring that the OSCE’s work conducted over the past three decades and in the future, continues to impact positively the institutions and people of Ukraine and that Ukraine’s comprehensive security is enhanced in line with the OSCE commitments.

The incumbent works within the extra-budgetary (ExB) SPU project under the OSCE Conflict Prevention Centre (CPC) at the Secretariat (SEC), Human Security (HS) Component, and provides programmatic and administrative support in the implementation of the Project “Involving and Supporting Youth in Crisis Management and Post-Conflict Rehabilitation in Ukraine”.

 

Обов'язки

• assisting in the timely accomplishment of project tasks by coordinating and supporting project activities, including planning and follow-up with partners and stakeholders on administrative activities in accordance with OSCE rules and established business processes
• supporting the mobilization and coordination of experts, consultants, contractors, and goods and services; this involves assisting in the administration and monitoring of Terms of References and specifications, following up on processes and work deliverables, managing expert and procurement contracts, and contributing to the preparation, submission, revision, and monitoring of the project budget
• assisting in the coordination of inter-agency meetings with national stakeholders within the project's scope, providing advice and recommendations on required inputs from national partners to support project activities; may represent the OSCE at local, national, and regional conferences and events, including speaking engagements with NGOs, international, or bilateral agencies, as directed by supervisors
• assembling and synthesizing data to facilitate the analysis of project activities, supporting the drafting of periodic or ad hoc management reports, maintaining and retrieving reference material, documentation, data, and information, and assisting in the administration and organization of project events, meetings, workshops, and other activities
• assisting in consolidating and monitoring various reports related to project human resources planning and expenditures, including tracking the use of non-staff resources, communication and publishing plans, IT plans, and travel schedules
• raising procurement requests in IRMA, monitoring the project's implementation rates and spending patterns, and providing recommendations to improve financial planning and monitoring
• conducting research and needs assessments to support knowledge building and knowledge sharing across the program; assisting in training staff and briefing budget holders on administrative, budgetary, planning, programming, and financial procedures and processes, reviewing current processes and providing recommendations to improve administration procedures
• may supervise lower-grade general service staff and perform other assigned duties as needed

Вимоги

• completed secondary education supplemented by formal training or studies in a field relevant to the project
• minimum of 6 years of relevant working experience in the human security sector, political affairs, or democratization
• experience in project planning, implementation, and reporting
• knowledge of the latest political and social developments as well as priority issues on the reform agenda in Ukraine
• ability to conduct research and collect information from a variety of sources
• digital literacy and proficient use of Microsoft Office (Outlook, Word, Excel, and PowerPoint), and the internet
• excellent written and oral communication skills in English and Ukrainian languages
• demonstrated gender awareness and sensitivity, with the ability to integrate a gender perspective into tasks and activities
• ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different genders, and diverse political views, while maintaining impartiality and objectivity

Умови

• Kyiv / alternative working arrangements
• full-time position
• hybrid mode
• monthly remuneration, subject to social security deduction, is USD 1,953 as per the relevant OSCE salary scale; the salary payment is effected in EUR
• social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund
• alternative working arrangements are provisionally in place