Subgrants Officer

Огляд

The National Democratic Institute for International Affairs (NDI) is a non-profit organization working to strengthen democracy worldwide. NDI programs in Ukraine are supported by the U.S. Agency for International Development (USAID), UK, Sweden, Canada, and the National Endowment for Democracy (NED).

Обов'язки

• involved in overseeing the process of subaward preparation, issuance, monitoring and day-to-day support of both field program teams and respective subaward recipients
• responsible for managing financial aspects of subgrants, including budgeting, disbursement, and financial reporting at the field level and in close collaboration with NDI HQ
• ensuring that subgrant activities comply with institutional and donor policies, and maintaining accurate records
• act as a primary focal point for both field program teams and their respective subgrantees on everything related to subaward management, ensuring clear and consistent communication. This will also include communication with NDI HQ on a regular communication (when required)
• responsible for maintaining his/her/their portion of the field office Subgrants Status Tracker. This will include keeping track of reports, wire transfers, upcoming subawards / modifications to the existing ones, etc.
• contribute to developing guides, FAQs, instructions, and protocols on subgrant and small grant management. This will also include organization of reporting and compliance-focused orientation sessions for subgrantees who recently received awards from NDI

Вимоги

• a bachelor’s degree in relevant fields such as project management, political science, business administration, finances, accounting, international development, international relations, or related fields. Master’s degree in any of the abovementioned fields would be an advantage
• additional vocational education in civil law, accounting, project management, or data analysis would be considered an asset
• 3-4 years of general experience working on donor-funded projects, with at least 2 years specifically in the subaward management. Previous experience of working in or managing a local NGO would be an asset
• fluency in English and Ukrainian
• proficiency in Excel / Google Sheets, PowerPoint / Google Slides
• excellent judgment, problem-solving, and attention to detail
• excellent organizational and communication skills with the ability to work independently in a vibrant, fast-paced, detail-oriented environment
• experience in managing databases is desired and would be a strong advantage
• understanding of BI platforms and systems (e.g., Tableau, Microsoft Power BI, Google Data Studio) would be an advantage
• strong interpersonal skills for collaboration and teamwork, and organizational skills for managing multiple tasks and meeting deadlines would be an advantage
• experience of working on USAID- / FCDO- / Sida- / GAC-funded projects would be a strong advantage

Умови

• full-time (40-hour per week work schedule)
• healthcare insurance coverage is available from the first day of employment
• full benefits after the probation period: 20 days of paid vacation leave per year, paid sick leaves and officially observed Ukrainian holidays