Subgrants Officer (URRF)

Огляд

IREX is a global development and education organization, that strives for a more just, prosperous, and inclusive world - where individuals reach their full potential, governments serve their people, and communities thrive.

Обов'язки

• manage and coordinate a portion of subaward activities, including subgrant design, competition, due diligence, negotiations, preparation of subgrant documents, administration, monitoring and closeout
• maintain updated subgrant files and ensure that designated subgrants are well-administered and implemented in compliance with the relevant USG rules and regulations, and IREX policies and procedures
• support Finance Manager in internal coordination of activities related to development and implementation of subgrants and contracts, including internal certification/clearance procedures, financial monitoring and payment disbursements, preparation of RFPs/RFAs, outreach activities
• review and prepare grant and contract modifications
• regularly monitor, communicate with, and coach subgrantees to ensure smooth implementation and compliance
• provide support to Finance Manager and program staff in managing SAP Concur (Ukraine): review Vendors, Purchase Orders (Procurement Justification Memos) and Invoices, consult local program teams on Procurement, making sure that all documentation is in line with IREX Policies and Procedures
• assist with procurement and purchase goods and services following company policies and USG regulations
• send out requests for quotations and obtain prices as needed
• conduct a cost analysis and selection memo and reach out to the winning vendor when needed, in coordination with the operation officer
• coordinate with vendors and suppliers and sign on receipt of office supplies
• review invoices for commodities and commodity-related services and prepare payment packages
• perform other support duties as assigned

Вимоги

• bachelor’s Degree in economics, finance, international development, business administration, public administration, management, or relevant field
• at least 3+ years of proven grants management experience, preferably with USG-funded projects
• strong understanding and knowledge of USG rules and regulations
• proven competency in analyzing budgets
• positive attitude and willingness to support and assist colleagues
• fluent in English and Ukrainian language speaking/reading/writing capability
• excellent quantitative and qualitative analytical skills; attention to detail, reliability, thoroughness, and accuracy with numbers
• excellent organizational skills: ability to plan, prioritize, track files, and effectively manage information
• strong presentation skills: ability to write and present information concisely
• excellent interpersonal skills: ability to work cooperatively with others and demonstrate professional and ethical behavior when interacting with partners and stakeholders
• ability to handle multiple priorities and complete tasks and projects per stated deadlines
• ability to work independently and in a team and take initiative, meet deadlines, and be flexible
• unrestricted authorization to work in Ukraine is required

Умови

• full time
• mostly remote