Team Assistant

Огляд

The International Centre for Migration Policy Development (ICMPD) Regional Office for Eastern Europe and Central Asia (RO EECA) is hiring a Team Assistant to support its project operations in Ukraine. Based in Vienna, Austria, the RO EECA collaborates with over ten countries on migration-focused initiatives, including diaspora engagement, return and reintegration, border management, and more. The Team Assistant will provide administrative and logistical support under the supervision of the Project Manager and in close cooperation with the Project Officer in Ukraine and the ICMPD HQ team in Vienna. Note: This position is open exclusively to Ukrainian nationals and is contingent on funding availability.    

Обов'язки

• provide general administrative support, including managing correspondence, organising project files, managing calendars, and preparing meeting minutes
• coordinate event logistics (travel arrangements, venue setup, scheduling, invitations, and follow-up documentation) for workshops, meetings, and conferences
• assist with financial administration, including expense reporting and processing payments for services, consultants, and contractors
• prepare and organise documentation for expert recruitment, procurement, and contracting in alignment with ICMPD standards
• monitor vendor and service provider contracts, ensuring timely execution and payment
• draft and review project-related documents, including financial reports
• maintain project databases, including participant lists, project folders, and administrative records
• provide ad hoc administrative support to the Regional Office EECA team as required

Вимоги

• bachelor’s degree in social/political sciences, business administration, finance, or related fields
• minimum of 2 years in an administrative role
• experience with international organisations is an asset
• strong organisational, communication, and coordination skills
• experience in event planning and report drafting
• proficiency in standard IT systems
• knowledge of SAP is an asset
• native Ukrainian and fluent English
• proficiency in German is an asset

Умови

• full-time employment
• flexibility for remote work, with potential for in-office work when security conditions improve
• position is based in Kyiv, Ukraine
• contribution to impactful migration projects in Ukraine and beyond
• annual net base salary starting at 18,240 EUR (increment 1 of the applicable grade and salary scale for the duty station)
• a collaborative, multicultural work environment
• participation in ICMPD Provident Fund
• health and accident insurance
• six weeks of annual leave
• dependent and mobility allowances, if applicable