Head of Business Administration

Огляд

Swisscontact is currently implementing four projects in Ukraine in the areas of vocational education (EdUP), professionalization of SMEs in the vegetable and livestock industry (Empower AgriWomen), trade promotion (SIPPO) and livelihoods (BLOOM). As part of its continued growth in Ukraine, Swisscontact is looking for a Head of Business Administration to lead and oversee the organization's financial, administrative, HR, legal, compliance and IT functions. As a key member of the Ukraine Country Management Team, this role reports directly to the Country Director Ukraine and works closely with the Regional Head of Business Administration for Eastern Europe. The position is based in Kyiv, with occasional travel across the Eastern Europe region.

Обов'язки

• lead financial planning, budgeting and financial monitoring for Swisscontact Ukraine
• coordinate accurate and timely financial reporting with country and regional finance teams
• ensure compliance with Swisscontact's Internal Control System (ICS)
• strengthen and harmonize financial and administrative procedures in line with regional guidelines
• coordinate external audits and support implementation of audit recommendations
• conduct internal audits as required
• oversee implementation of HR policies, including recruitment, performance management and compensation reviews
• ensure legal and tax compliance across all operations in Ukraine
• supervise IT infrastructure and implementation of digital tools and systems
• advise management on financial, administrative and compliance matters
• organize knowledge-sharing initiatives and promote best practices across the Country Office
• perform other duties assigned by the Country Director or Regional Office

Вимоги

• master's degree in business administration, finance or a related field
• minimum 7 years of progressive experience in financial and administrative management, preferably within international development organizations or NGOs
• proven experience managing country-level operations across finance, HR, legal, compliance and IT
• experience working in complex and rapidly growing environments
• strong budgeting, financial reporting, HR and IT oversight skills
• familiarity with donor compliance requirements and ERP systems
• ability to manage multiple priorities and work effectively under pressure
• excellent written and spoken English
• knowledge of Ukrainian will be an advantage
• strong people management skills
• professional certifications such as CPA, ACCA or Project Management will be an advantage
• international professional experience outside the candidate's home country will be an advantage

Умови

• office-based position in Kyiv
• office located near Teatralna and Zoloti Vorota metro stations
• occasional business travel within the Eastern Europe region
• start date: September 2026 (earliest)